Huddle was engaged to plan and manage a president’s club event for 60 winners plus partners/guests.
Host the annual President’s Club at an unique, luxury venue in the Caribbean.
We were able to source Carlisle Bay in Antigua – a resort/location where the group had not yet hosted over the lifetime of the event (20+ years). The client and the delegates were blown away by the top-notch customer service of the property and its exclusive beachfront accommodations. Before the event concluded, the client commented that it would be a property that they would highly recommend returning to in future years.
Provide unique ways for the winners/delegates to be acknowledged for their achievement(s) of the past year and winning the President’s Club awards trip.
We made sure every guest felt special and valued from the moment they arrived. We curated multiple surprise and delight touch-points throughout the event. There was a local “gift shop” experience upon arrival at the welcome reception, we hosted elevated evening dinners and final awards night dinner, we printed and framed photos of the event and hand-delivered to their rooms with a unique card for each of the winners and their guests as a special keepsake to take home.
We created morning networking activities to get people connecting right from the start, had generous welcome drinks sessions, and extended cocktail reception time so conversations could flow naturally. We made sure there was plenty of time between sessions for organic conversations and positioned the firm’s senior team where they could naturally engage with key clients throughout the day.
Adhere to budget while providing memorable experiences delivered with white glove service.
We leaned into the local island activities, gifts, all external vendors as a cost-effective and sustainable approach. We worked with the banquets team and the head chef to create custom menus for all evening dinners while remaining within the food & beverage parameters included with accommodations (all-inclusive package). By selecting Carlisle Bay we were also able to utilize their included water activities and in-house land activities like hiking Antigua’s famous Mount Obama. Finally, we had weekly WIP meetings with the client to ensure we were remaining on target with all other components of travel, gifting, etc. while ensuring we had additional buffer for all unexpected costs like flight delays and onsite emergencies.
This year’s event exceeded all expectations of customer service from staff, accommodations and activities.
Outstanding feedback from delegates on the offered activities and the food & beverage program of Carlisle Bay.
Final event costs were almost $20,000 under budget estimates.
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