Your task list should work for you, not the other way around.
So take a good, hard look at your calendar, and give us the time-killers.
Time is of the essence
(So you can go back to being the full-time badass you are.)
You won’t have to hold our hand, *pinky promise.*
Full-Service Event Planning that hits your goals and gives you back your time
Outsource Your Event-Planning Expertise
It requires trust. Solid relationships. Everyone has to do their part.
There's a reason delegation is an art.
Inquire with Huddle Agency
Fortunately, pulling our weight is our specialty.
You look like your hands are full.
We don’t want to speak for you, but …
… when we have TOO many tasks and TOO little time,
that’s when things start to slip through the cracks.
Feel familiar?
The good news:
Can we be honest for a sec?
Why don’t you hand that job off to us?
All it takes to keep the engines humming is a bit of strategic outsourcing.
So, unless your soul lights up at the thought of managing a million tiny-but-mighty details for your next big event …
Venue sourcing & contracting
Accommodation management
Food & beverage management
Event registration
Event app creation & management
Transportation management
Basic audio/visual management
Onsite management
Our Full-Service Event Planning - Basic Package includes:
Invest your creative energies in the tasks you really love.
We'll take care of the rest!
Plan your corporate event with ease
Everything included in the Basic Package, plus
Our Full-Service Event Planning -
Elite Package includes:
Our clients Typically invest 13% of their total budget in our Basic package
Our clients Typically invest 16% of their total budget in our elite package
Decor & event design
Unique event activities
Gift & merchandise sourcing
Speaker & entertainment sourcing
Full audio/visual & production management
Initial briefing meeting with our venue sourcing team
Access to our online venue sourcing portal where you can see venue information and responses in real time throughout the process
Report outlining three available options that fit your brief
Contract negotiation with selected venue
Our Venue Sourcing Package
Our fee for venue sourcing is $600 per venue.
We charge 10% of the total contract value for non-commissionable venues or contracts with 200 room nights or less.
A custom branded webpage for your event
Up to 2 x registration pathways to accommodate different attendee types and requirments
Up to 4 x event emails (typically a save the date, invitation, registration confirmation, final confirmation).
Live registration reporting
and up to 4 x event emails (save the date, invitation, registration confirmation, final confirmation).
Our Event Registration Package
Our package fee is $5500.
If you have more complex registration requirements including multiple attendee types, speaker management, event apps, onsite badge printing, we have you covered! Chat ot our registration experts for the best advice and a quote for the solutions you need.
An effective communication strategy is key to the success of every event. Our team of event marketing experts will develop a custom strategy for your event that will level up the attendee experience, impress speakers and sponsors and make your life easy with live reporting at your fingertips.
Finding the perfect venue can definitely make or break an event. But the process of researching and comparing venues can be so time consuming! Let our experts find you the best venue and use our negoting expertise to ensure you get the best possible deal.
Our Three-Factor Sustainability Framework
PRIORITIZE YOUR PEOPLE
Burnout and high turnover is a real risk in the events industry, and our approach mitigates that for you. We don’t cut corners, but we also make sure not to assign “herd the cats” or “dot the i’s” to your team members. That’s what we’re here for.
In addition, we respect the busy lives and jobs of your attendees. We make sure registering, planning travel, and navigating the event feels pretty darn close to effortless.
PROGRAM YOUR TECHNOLOGY
If you’ve ever completed a repetitive task and thought, “Why the HECK can’t I just write a script for that?”—well, we’ve thought the same. Which is why we’ve spent years becoming the best at efficient builds and automations within Cvent. A couple times, we’ve come up with problems Cvent can’t solve. So we created our own platforms to fill those (gaping) holes. When you work with us, you get access to this proprietary cloud-based technology.
PROTECT THE PLANET
Yes, we personally love our spinning globe. But emotions aside, large events are notorious energy drains and carbon emitters. They can also have a dark impact on local residents and involve sleazy supply chain actors. Local governments, as well as corporations, are increasingly calling for accountability. We specialize in advising our clients on best practices for both environment and ethics, and we provide state-of-the-art reporting so you can prove you did your homework—and did things right.
“Huddle provided masterly coordination and management of our event.
They made it all work flawlessly on the night, in addition to many weeks of hand-holding to get us up to launch stage.
The result on the night was way more impressive than I had imagined it could be, thanks to good content of course but also Huddle’s control and coordination.”
