As the event industry continues to evolve, artificial intelligence (AI) is playing an increasingly crucial role in streamlining processes and enhancing attendee experiences. At Huddle Agency, we’re always on the lookout for innovative tools that can elevate our event management game. Here’s a rundown of some AI tools that are transforming the way we approach events.
Get Organized: Tackling Your Weak Spots
Read AI
Never miss a beat in your meetings. Read AI records and categorizes your discussions, creating a valuable reference point for tasks and follow-ups. It’s perfect for those back-to-back meeting days.
Scribe
Think of Scribe as your digital information holder. It follows your normal steps and creates comprehensive documents complete with images, steps, and links. Need a how-to guide for Cvent hotel management? Scribe has got you covered.
Saner AI
Ideal for ADAH or entrepreneurs, Saner AI reads and categorizes various types of information. It incorporates your notes and to-do items, and even includes a chatbot for easy access to your organized data.
Enhance the Experience
Dall-E 3
This text-to-image AI tool can help create unique visuals for your events, bringing your creative ideas to life.
Canva
While not strictly an AI tool, Canva’s AI-powered features allow for quick video creation from text, making it easier to produce engaging content for your events.
SORA (Coming Soon)
Keep an eye out for OpenAI’s upcoming SORA, which promises to create videos from text prompts, potentially revolutionizing event content creation.
Make It Personal
Contrary to popular belief, AI can actually help make events more personal. Here’s how:
Synthesia
For virtual events, Synthesia allows you to create personalized video messages. Imagine your CEO greeting attendees by name – it’s possible with this tool.
Concierge Bot
Pre-load answers to typical questions and provide attendees with instant, personalized responses. Implement it on your registration site pre-event or use it onsite for real-time assistance.
Extend the Life Cycle
Snapsight
Voice record everything at your event and use AI to create post-event takeaways. This tool helps attendees find the most relevant content without watching hours of recorded sessions.
Accessibility Features
- Language translation for inclusivity
- ADA accessibility improvements
- Real-time captions for onsite attendees
- Intelligent document formatting for better layout and screen reader compatibility
- Auto text generators for alt-text creation
Post-Event Wrap-Up & Data Analysis
Don’t let post-event tasks bog you down. Use AI to streamline your wrap-up process:
Runway
This video editing tool can help create post-event highlight reels quickly. It can blur faces for privacy, adjust colors for emphasis, and even generate images from text prompts.
Ajelix
An Excel formula generator and data visualization platform, Ajelix can help you make sense of survey results, year-on-year comparisons, and identify trends. It’s also great for complex Excel formulas that might be beyond your current skills.
Conclusions:
AI tools are revolutionizing event management, from planning to execution and post-event analysis. At Huddle Agency, we’re excited to incorporate these technologies to create more efficient, personalized, and impactful events. Remember, the key is to use AI to handle pain-point administrative tasks and data analysis, freeing up your time for those special touches that truly make an event memorable.
By embracing AI, we’re not just keeping up with the times – we’re setting new standards for event excellence. Let’s huddle up and make your next event an AI-enhanced success!
